Gay Days 2025 Vendor Application

EXPO PAYMENT SCHEDULE: A $250 per space, non-refundable deposit is required with applications received on or before February 15, 2025. Failure to remit will result in loss of vendor space and forfeiture of deposit. Applications submitted after February 15, 2025 must be accompanied by full payment. No refund on table

or booth cancellation after February 15, 2025.

AN INVOICE WILL BE SENT UPON COMPLETION AND ACCEPTANCE OF ALL FORMS

ALL APPLICANTS: By signing below, I attest that I have read, understand and agree to be bound by all terms of the GayDays Expo Small Print included with this application.

1. Drayage (materials receiving, storage and delivery to exhibit hall), electrical, phone lines, etc. are not included in the participant fee. These and any other special needs must be coordinated directly with the decorating company contracted for this event, and/or hotel, and will constitute a direct billing situation between the participant and the service provider. All pertinent contact information and related forms will be included in your show package via email.

2. In keeping with the lighthearted vacation experience which is the hallmark of GayDays®, certain restrictions apply. The right to refuse participation to any applicant, for any reason, is at the sole discretion of GayDays, Inc.

3. All participants must meet and adhere to certain standards set by the GayDays® Host Hotel, which includes but is not limited to the prohibition of the exhibition, distribution and/or sale of adult materials except in the 18+ Expo.

4. Participants must comply with all rules and regulations set forth by the GayDays® Host Hotel, GayDays, Inc., and all local fire officials and law enforcement agencies.

5. Vendors are responsible for payment of all state sales taxes.

6. Participants seeking solely to advance a political agenda or seeking to solicit donations, pledges or contributions for any person, organization, reason or cause of any type should inquire prior to submitting vendor application.

7. Tour operators, party promoters, or travel agents offering GayDays-related packages or services are welcome if GayDays® licensing agreement is applied for and issued.

8. Cruise lines, wilderness adventures, gay resorts, other gay festivals, etc. are welcome.

9. Participants are prohibited from selling/dispensing any RED colored apparel (shirts, dresses, hats, visors, etc...) of any kind, or any item(s) bearing any marking, slogan, reference or image related to GayDays® (unless a GayDays® licensing agreement is applied for and issued), the city of Orlando, the state of Florida, the GayDays® Host Hotel, or any other central Florida attraction or icon.

10. Gay Days/GayDays/GayDays 2025/GayDays.com and any variation are registered service and trade marks of GayDays, Inc., and permission for their use on merchandise for sale must be secured in writing from GayDays, Inc. in advance. GayDays® is the registered trademark of GayDays, Inc., www.GayDays.com. Use only with license and permission. All rights reserved.

11. Any unauthorized use of the above terms, or the GayDays® logo, will constitute service and trademark infringement and will be subject to prosecution. Applications for the licensing of certain registered terms, and/or the GayDays® logo, for use in the manufacture of souvenir items may be obtained by contacting Joseph@GayDays.com. Reasonable licensing fees may be assessed.

12. Booth & Outdoor Exhibit Locations & Restrictions: Display and/or storage for Booth & Outdoor exhibitors is limited to the space assigned the booth. There is no spillover area. There may be storage available, at a fee, at the Host Hotel. All exhibitors are assigned locations on a space available basis at the discretion of GayDays, Inc. Once assigned, locations cannot be changed.

13. NO private sound system is allowed in vendor space unless approval is given by GayDays, Inc. in advance. GayDays® provides an Expo MC for announcements and give-aways.

14. VENDORS are able to receive additional promotion by donating an item for the hourly raffle drawings held during the GayDays® Expo. Please contact expo@GayDays.com to find out more about this promotion.

15. There is NO hospitality room for the vendors. Vendors are recommended to bring their own refreshments for their staff unless they wish to purchase Host Hotel refreshments.

16. There is NO reserved parking for vendors. Vendors are required to park at self parking.

17. There is a Vendor Discount for Host Hotel sleep rooms, but it is recommended to book a room at the host hotel to provide a private room for you and your staff during the Expo

To receive your hotel Discount, use the code Expo upon checkout. Name on application must match name on reservation or will be canceled. Vendors will receive 2 All Access Pool/Event passes per room. Some events will not apply* Currently Red Room and Foam party will be a separate cost.